Allen Matkins is a premier law firm, with over 240 attorneys and legal professionals. We pride ourselves on our team, our focus on creating a well-run business and our exceptional relationships with clients. We are incredibly proud of what we've built, and look forward to welcoming new people who are similarly passionate and excited about what they do.

About the Position:

The Word Processor will be responsible for preparing and editing legal documents, spreadsheets and presentations, transcribing dictation, formatting documents, and troubleshooting document issues. Our work environment is busy and collaborative; so efficiency, ability to multitask and a strong sense of teamwork are key qualities needed to thrive in this position.

Essential Duties and Responsibilities:

• Produce and edit complex legal documents including briefs, motions, leases and various other documents, while adhering to Firm styles and guidelines
• Assist with document conversion, cleanup and formatting
• Conversion of PDFs to Word documents and other formats
• Perform complex document revisions based markups and attorney instructions in a timely manner
• Substantial editing of transactional documents such as leases and purchase documents, often with heavy revisions containing track changes, requiring formatting, styles, headers/footers, Table of Contents and Indexes
• Create and update Tables of Authorities and Tables of Contents in Pleadings
• Create and edit graphic presentations
• Manage electronic files in NetDocuments
• Create, format and edit spreadsheets
• Accurate transcription of digital dictation
• Assist end users with troubleshooting document issues
• Handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines
• Actively monitor and manage workflow in shared Outlook inbox and BigHand Hub work folders
• Process and route email-driven work requests into BigHand Hub work folders
• Prepare and circulate documents for signature using DocuSign
• Edit exhibit images in photo editing software
• Other duties as assigned

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to handle changing priorities to support business needs and demands while working under tight deadlines. Must demonstrate good judgment and the ability to maintain confidential information. Must be self-motivated with the ability to follow work instructions accurately and perform the job with minimal supervision in a fast-paced environment.
• Our Word Processing department functions firmwide, so teamwork and collaboration with fellow Word Processors is a major component of daily work life.
• Must be very organized, detail-oriented, and have an expert level understanding of MS Word. Must have excellent verbal communication skills, customer service skills and the ability to effectively communicate with all levels of firm personnel. Must have excellent spelling, grammar, punctuation, sentence structure and proofreading skills. Must be able to type at a minimum speed of 70 wpm.
• This position requires an advanced proficiency in Microsoft Office, Adobe Acrobat Pro DC, Microsoft Visio, and NetDocuments or similar programs. Experience in Adobe Photoshop, AIA Contract Documents, AIR CRE and DocuSign is strongly encouraged.

Education and/or Experience:

• High school diploma or equivalent required, college degree preferred. 3-5 years of law firm word processing experience required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

California Consumer Privacy Act

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $85,000 - $95,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.